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Massasoit Community College Archive: Donate to the Archive

Donate or lend to the Archive & Special Collections

Guidelines for Faculty, Staff, and Administrators
on donating materials to the
Archive and Special Collections of Massasoit Community College

 

The Massasoit Community College Archive and Special Collections selects, preserves, and provides access to the records and related materials of enduring scholarly, administrative, and community significance of the college. These materials are the property of Massasoit Community College and often have considerable historic value beyond their current administrative uses. These records include institutional records of Massasoit Community College and Massasoit Community College faculty papers, as well as collections of student and alumni memorabilia and papers, records of Massasoit Community College-affiliated organizations and other historical materials.

 

Faculty Papers are Fundamental
to Documenting the History of the College

The nature of academic institutions is such that individuals play a key role in shaping policy. Operational and departmental lines of authority are often blurred within the college and, given this institution's strong tradition of faculty governance, understanding and documenting the work of faculty members in all facets of the college is essential.

We emphasize collecting those records that are particularly important to the history of the college and we seek your assistance—especially from departmental and committee chairs and others serving in administrative capacities—in collecting materials such as:

  • standing and ad hoc faculty committee chair's files
  • departmental executive committee meeting minutes and actions
  • divisional committee minutes and actions
  • departmental faculty meeting minutes
  • departmental chair correspondence and subject files
  • course proposals.  

The best way to determine if materials are appropriate for donation to the Archives is to schedule a consultation.  For more information about donating and transferring materials to the Massasoit Community College Archive, refer to these basic and frequently asked questions

Donation is simple, and a librarian or archivist is available to help you. Contact information can be found below. Materials do not need to be re-organized before donation. Simply retain the order that the materials are currently in, and an archivist will do the arranging.

 

Books

Books will be assessed by a subject selector librarian to determine if they are desired for general circulation. If you have books you would like to donate to the library, please contact Patricia Naughton, Director. If you have published a book or paper, we are collecting published materials of Massasoit-affiliated authors for our Special Collections.

 

Papers/Manuscripts

The Archive and Special Collections of the College Libraries collects, stores, and, when appropriate, makes available the records, publications, correspondence, and other materials including published works--in both paper and electronic formats-- related to and created in the course of the official activities of Massasoit Community College offices and officers. These materials are the property of Massasoit Community College and often have considerable historic value beyond their current administrative uses.

Please consult with an archivist before and during this process. The Archivist is available to assist with selection of appropriate materials, proper packing techniques, and transfer of materials.

Contact information: Barbara Ambos, bambos@massasoit.mass.edu

 

1. Identify materials to transfer to the Archive

Materials of interest include but are not limited to:

  • Biographical information: resumes, vitae, bibliographies, memoirs, and biographical sketches
  • Departmental Reports
  • College official correspondence: outgoing and incoming letters and memoranda relating to departmental and College business
  • Professional correspondence: outgoing and incoming correspondence with colleagues, publishers, professional organizations, and former students
  • Event Materials: event organization materials, promotional materials, programs, and speeches/ presentations given
  • Departmental and College Committee Records: agenda, minutes, reports, correspondence and related material
  • Research Data: raw data, manuscripts, and unpublished papers
  • Publications: one print copy of all articles, books and reviews
  • Audio-visual Materials: photographs, negatives, audio and video recordings
  • Personal materials: diaries, correspondence, photographs

    Because of broad variations in personal papers, it is advisable to consult with the College Archivist to determine how your own files relate to these guidelines.

 

2. Sign Deed of Gift

A Deed of Gift will be prepared for your signature. A Deed of Gift is a simple contract transferring the ownership of the papers from the faculty member to the Massasoit Community College Library. This document gives the Library the authority to preserve and provide access to your materials according to standard archival principles.

 

For departmental staff members mediating donations of papers and files of deceased faculty members

An archivist needs to speak directly with the donor/family member. Please either refer the donor directly to the Archivist or obtain a valid phone number for the donor. The Archive will create a Deed of Gift to be signed by the donor as part of the acquisition process. The Archive seeks materials related to its collection scope. The College Archivist is available to help the donor in selection of appropriate material.

Contact information: Barbara Ambos, bambos@massasoit.mass.edu

Guidelines for Alumni and Friends on  donating materials to the
Archive and Special Collections of Massasoit Community College

 

As Massasoit Community College begins its next 50 years the archival program of the College Libraries is expanding to better document our history. We seek to collect copies of published works, manuscripts, and College-related materials of Massasoit Community College Students and Alumni. Your collections have the potential to provide valuable information for future researchers, students, and alumni.

Donation is simple, and a librarian or archivist is available to help you. Contact information can be found below. Materials do not need to be re-organized before donation. Simply retain the order that the materials are currently in, and an archivist will do the arranging.

Books

Books will be assessed by a subject selector librarian to determine if they are desired for general circulation. If you have books you would like to donate to the library, please contact Patricia Naughton, Director. If you have published a book or paper, we are collecting published materials of Massasoit-affiliated authors for our Special Collections.

Papers/Manuscripts

The Archive and Special Collections of the College Library collects personal papers or materials, including memoirs, published works, photographs, and event materials which relate to student and alumni activities at Massasoit Community College or by Massasoit Community College alumni, faculty, staff and administrators.

Please consult with an archivist before and during this process. The Archivist is available to assist with selection of appropriate materials, proper packing techniques, and transfer of materials.

Contact information: Barbara Ambos bambos@massasoit.mass.edu

1. Identify materials to transfer to the Archive

Materials of interest include but are not limited to:

  • Biographical information: resumes, vitae, bibliographies, memoirs, and biographical sketches
  • College official correspondence: outgoing and incoming letters and memoranda 
  • Event Materials: event organization materials, promotional materials, programs, and speeches/ presentations given
  • Publications: one print copy of all articles, books, and reviews
  • Audio-visual Materials: photographs, negatives, audio and video recordings
  • Personal materials: diaries, correspondence, photographs, memorabilia

Because of broad variations in personal papers, it is advisable to consult with the College Archivist to determine how your own files relate to these guidelines.

2. Sign Deed of Gift

A Deed of Gift will be prepared for your signature. A Deed of Gift is a simple contract transferring the ownership of the papers from the donor to the Massasoit Community College Library Archive. This document gives the Library the authority to preserve and provide access to your materials according to standard archival principles.

If you have materials you would like to share with the Massasoit Community, but you want to keep, you can lend them to the Archive and Special Collections for a short term.

Your materials can be digitized or photographed in a timely manner and returned to you it their original conditions.

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